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Information to share at the event:

• CSEC General Information
• Recent Cases In The News

Download Printable Toolkit (word) | Download Printable Toolkit (PDF)

Promotion:

• We do ask that when you are advertising Gracehaven, that you use our materials and our information so that we can guarantee accuracy in your promotion of Gracehaven
• We can provide you with an electronic version of our logo
• We are happy to make our brochures and other materials available to you for your event. Please let us know in plenty of time so that we can send them to you.
• We respectfully ask that you allow us to review the promotional materials that you send out regarding the event, since it does reflect on our organization

How to plan a fundraising event:

• Gather together a group of friends and relatives who have a passion to work on this with you
• Decide on a fun activity or enterprise to use as your fundraiser
• Some examples of activities:
  • Public Awareness event (We have videos that can be used)
  • Walking event (For example our Walk a Mile in Her Shoes event)
  • Running event (Many marathons or half-marathons sponsor org’s)
  • Golfing event
  • Lunch or dinner party with a purpose
  • Silent auction
  • Raffle
  • Fashion show
  • Art exhibition
  • Formal dinner or Gala
  • Concert
  • Play
• Some examples of enterprises:
  • Making colorful belts to sell (As our good friends on the Belts Breaking Bondage Team at Ohio University in Athens)
  • Bake sale
  • Garage sale
  • Specialty marketplace of boutiques of hand made items where people donate a portion of what is sold
  • Be creative!
• Some examples of locations:
  • Home
  • Church
  • Community building
  • Park
• Set a date!
  • Give yourself plenty of time to prepare
  • Investigate potential conflicts
    • Check community calendars
  • Reserve your location if necessary
• Preparations:
  • Create a committee to help you (you will already have a great start with the initial group of people)
    • Use the obvious skills of the people around you
    • Find people who have lots of contacts!
  • Create a timeline for deadlines that have to be met
  • In-kind donations- this is donations of items from retail stores
    • Many retail stores will help with donations of such things as paper plates, cups, food etc.
      • If the store asks for a receipt:
        • Ask them to give you a statement of the value of the donation
        • Send it to us in the mail and we will mail out a receipt
• Invitations:
  • Generally only 1 in 4 people whom you invite will actually come to the event
    • You can improve on this with follow up phone calls or reminders
  • Invitations should be sent out in plenty of time ahead of the event
  • Invitations should include the following: (We’ve learned from experience)
    • Date, time and address of the event
    • Your name and contact information
    • Directions and/or map
    • RSVP
    • We encourage you to be honest and direct about your intentions to raise money for Gracehaven
• Sponsorship:
  • Depending on the type of event, you can gain corporate sponsors by offering the following:
    • Advertising
    • Free tickets to the event
  • Set different levels of corporate sponsorship such as $250, $500, etc.
  • Gracehaven will receipt those sponsors as requested
• Matching Gifts:
  • Many employers will match the donations of their employees
  • Have donors ask their respective employer about matching donation plans
• Set a fundraising goal!
  • This creates a level of excitement and achievement
• Speakers- Let us know if you would like a speaker from Gracehaven

Donations
Gracehaven will receipt all monetary donations as requested

• We will need the following:
  · Name
  · Address
  · Amount of donation

Please note that if you set up a fundraiser that gives the participant some form of goods or services, the amount of those goods and services must be deducted from the donation amount.

Feedback Form

After your event, please mail this short feedback form to:

Gracehaven House
P.O. Box 541
Dublin, OH 43017

or email it to info@gracehavenhouse.org